Cebu (Cebu City) Jobs Executive Assistant Position at Smartsourcing

Job Info

Hi! We’re Smartsourcing, and we’re looking for an Executive Assistant who can work with us full-time and on-site!Where? Crown 7 Business Centre, Pope John Paul II Ave, Cebu City, CebuBe a part of the Smartsourcing crew !

Smartsourcing was born with the purpose of changing people’s lives. Our goal is not only to make sure businesses grow and succeed but also, that you love where you work and thrive. We recruit, train, and support you and provide great benefits. We take pride in the fact we are an award-winning organisation, hailed as one of the best employers and workplaces in Asia as seen on Great Place to Work and HR Asia.

Here’s why we think you’d love working at Smartsourcing…

At Smartsourcing, we’re all about fostering a positive work environment for you. We’re always looking for folks who are not afraid to be their absolute authentic selves because we value diversity and inclusion.

We’re proud to be a certified Great Place to Work. We believe that we can expect the best out of you only when you’re happy with where you work and what you do. This is why It is so vital for us that you have a healthy work-life balance. Some of our company perks include

• Above-industry salary package

• Day Shift

• Fixed weekends off

• ‍⚕️ HMO coverage for you and your dependent/s after one (1) month

• Free lunch every day

• ☕ Free coffee every day (latte, americano, or cappuccino) made by our in-house barista

• ️ Subsidized gym membership at Anytime Fitness

• Paid leaves

• And so much more!

Sidenote, we’re looking for basketball, volleyball, and badminton players to join our teams!

As an Executive Assistant,

You will be responsible for providing secretarial, clerical, digital, and administrative support to our client to ensure that tasks and projects are completed and delivered accurately and in a timely manner. The role is essential in completing and implementing business strategies, growth plans, developments, and new business ventures of our clients.

Some of the things we’d expect you to do are to…

• Organize and schedule meetings for the associates and clients; liaise with clients for availabilities, initial questions, and other concerns; prepare agenda, meeting invitations and minutes for the meeting attendees; follow through on meeting actions and send minutes and other relevant documents to both parties

• Regulate the associates calendar/s and organise emails.

• Take charge of the maintenance and follow-up of key task items of the associates on business development plans.

• Provide organisational support for the client through secretary duties in business development meetings.

• Liaise with other associates and acquire updates and knowledge on the status of projects and tasks.

• Provide consultative, research, and investigative support to the clients as required.

• Assist the client in the logistics of the planning and implementation of new business ventures.

• Provide quality customer service, including interacting with customers, answering customer enquiries, and effectively handling customer complaints.

• Perform such other functions as the client may direct.

• Know and comply with the company’s health and safety procedures and directions to ensure duty of care is exercised both in relation to one’s own health and safety and that of colleagues.

• Contribute to participative arrangements for the management of occupational health and safety.

We would need you to be or have the following…

• At least 2 years experience in executive administration or secretarial roles.

• Experience in virtual administration of teams.

• Experience in liaising with high-level stakeholders.

• Experience in preparing reports and other reportorial documents.

• Experience in handling information requests and directives.

• An understanding of relevant policies, requirements and procedures of BPO companies.

Summary of role requirements:

• Looking for candidates available to work on weekdays
• 1 year of relevant work experience required for this role
• Working rights required for this role

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