National Capital Region Jobs Interim Procure-to-pay Analyst – Fixed-term (12 Months) Position at Financial Times Electronic Publishing Phils. Inc.

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Our commitment to diversity and inclusion in the workplace

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Job Purpose / Position Overview

This role is responsible for the timely and accurate processing of invoices as well as management of requests and queries; complete and accurate documentation, recognition, and management of cash; and ensuring that all customer creation and amendments, and adjustments are processed within the allowed turnaround time. Additionally, there is a requirement to provide first-level analysis and recommendations to the supervisor regarding the handling of transactions.

Main Duties / Key Responsibilities (may include and are not limited to):

Expenses

• Review receipts of submitted expense claims against expense report items, type, codes, currencies, approvers, and compliance to company policies.
• Coordinate and assist employees to perform required action to correct the submitted expense report claims.
• Manage overdue approval of expense report by following up and/or reassigning approvers
• Upload HSBC credit card transactions into employee iExpenses accounts daily
• Reconcile employee credit card transactions
• Query and HSBC card programme management handling

Invoices

• Ensure that all correctly identified invoices, rebates, refunds and other remittances be processed for payment within specified turn-around time to prevent accounts from incurring late payments.
• Create and amend supplier, bank, & employee records and updates.
• Secure all pertinent approvals, receipts and other relevant documents necessary to initiate release of payments.
• Identify and resolve all errors that cause delay to an invoice’s processing, escalating complex and recurring issues to the supervisor. This may include checking for any duplication, incorrect invoice details or following-up approvers to initiate invoice payment processing.
• Validate and index scanned invoices and assign corresponding code and appropriate approvers.
• Perform balance sheet and supplier account reconciliations after every transaction.
• Address all queries, requests, and exceptions relating to supplier and invoice management.

Regional

• Perform receipt and payment monitoring which includes but is not limited to updating bank credit, coordinating with the bank for receipt identification, and checking cleared & posted payments.
• Prepare monthly balance sheet accounts reconciliation and identify & analyse resulting variances.
• Prepare daily cash position for distribution to team and UK stakeholders
• Confirm fund availability for payment runs.
• Perform spot purchase for funding regional accounts and currency sale for selling excess currencies.
• Coordinate fund transfer to pool funds into Main bank accounts for funding requirements
• Perform regular check of cash, unallocated receipts and other balance sheet accounts to ensure accurate and complete posting of transactions.

Administrative

• Support internal and external customers by providing quick and accurate resolution.
• Perform complete set up or amendment of customer details which will be reflected on invoices as requested by the business.
• Process billing interface from various source systems and manual invoice requests.
• Extract audit trail reports across all systems and verify against customer accounts created or amended in Oracle.
• Create an environment of continuous improvement with documented standard procedures.
• Responsible for the processing of adjustments and urgent requests accurately and on a timely basis.
• Participate in and perform special tasks and projects whenever needed.

Person Specification

Essential

• Graduate of any Business related course preferably Accountancy
• One to two (1 – 2) years of experience in audit, cash management, bank relations, and account reconciliation in an accounting in a shared services environment 
• Must have a very good knowledge of end to end accounts payable process

Desirable 

• Certification of Public Accountancy is preferred, but not required.

Core Competencies

• Attention to Detail – Ability to notice both minute and pertinent details of transactions, situations and documents; thorough and conscientious when performing work.
• Customer Service – Ability to work with internal and external clients, assess needs, provide information or assistance, resolve concerns, or satisfy their expectations; committed to providing quality products and services.
• Collaboration with Peers – Coordinates with teams across department, organisation, and global boundaries; Builds and maintains a broad network of relationships with the aim of promoting and developing the organisation
• Communication Skills – Ability to convey clear and convincing oral and written communication to individuals or groups effectively taking into account the audience and nature of the information.
• Problem Solving – Ability to identify problems; determine accuracy and relevance of information; use sound judgement to generate and evaluate alternatives and make recommendations.

What’s in it for you? Our Benefits

Our benefits vary depending on location, but we are committed to providing best in class perks across all our offices as well as an inclusive environment to develop your career. Full details of our benefits can be found here.

Further Information

The FT is committed to providing an inclusive working environment for all. We are an equal opportunities employer who seeks to recruit and appoint the best talent regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We have implemented a hybrid working model and we also promote flexible working and will consider specific requests around flexibility for all roles where it can be accommodated. Please let us know if you require any adjustments as part of the application process or to enable you to attend an interview. If you would like to discuss your requirements, or have any questions, **@ft.com and a member of our team will be happy to help.

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